Executive Assistant to UN Resident Coordinator

About the role

The United Nations Resident Coordination Office in Djibouti is seeking an Executive Assistant to support the Resident Coordinator (RC). Working under the direct supervision of the RC, the role ensures the efficient functioning of the RC front‑office, manages schedules, logistics and protocol, and handles confidential information with discretion.

Key responsibilities

• Maintain the RC’s calendar, arrange appointments, meetings and events, provide protocol coverage and take minutes or interpret as needed.
• Prepare high‑quality briefing materials, draft correspondence, and ensure all documents follow UN norms and standards.
• Manage RC travel, including travel requests, flight bookings, logistics, and follow‑up on trip reports and travel claims.
• Maintain filing systems in Teams/SharePoint, safeguard confidential materials, and screen incoming calls and correspondence.
• Support coordination meetings, UNCT meetings and official UN events, providing secretariat and administrative assistance.

Required profile

• Minimum seven (7) years of executive/administrative support experience (five years if holding a university degree).
• High‑school diploma required; a bachelor’s or higher degree in business administration, office management, communication or related field is highly desirable.
• Relevant experience within the United Nations system, international organizations, government or comparable settings.
• Proven ability to handle confidential information, manage complex schedules and coordinate with senior stakeholders.
• Strong knowledge of UN administrative, financial and human‑resource rules and procedures.