Program Assistant – Administrative Support

About the role

The World Bank is seeking a Program Assistant to support its operations in Djibouti. The role provides essential administrative and logistical assistance to the program team, ensuring smooth execution of development initiatives across the region.

Key responsibilities

• Provide day‑to‑day administrative support, including scheduling meetings, preparing agendas, and drafting correspondence.
• Maintain program files, databases, and records in accordance with World Bank documentation standards.
• Assist in the preparation of reports, presentations, and briefing materials for internal and external stakeholders.
• Coordinate logistics for workshops, trainings, and field visits, including travel arrangements and venue bookings.
• Support procurement processes by tracking requisitions, verifying documentation, and liaising with vendors.
• Monitor program budgets and expenditures, flagging any discrepancies for senior staff.
• Facilitate communication between the Djibouti office, regional units, and partner organizations.

Required profile

• Bachelor’s degree or equivalent in a relevant field.
• Minimum two years of experience in administrative or program support roles.
• Fluent in both French and English, written and spoken.
• Familiarity with World Bank procedures and development project environments is an advantage.
• Strong organizational skills and ability to work in a multicultural team.

Required skills