Administrative Specialist II for Construction Projects

About the role

The Administrative Specialist II provides comprehensive administrative support to project managers and construction teams at KBR’s Djibouti JOC site. The role ensures that project documentation, communication, and procurement processes are accurate, up‑to‑date, and readily accessible.

Key responsibilities

• Maintain organized project files, registers, and databases; prepare and distribute correspondence, reports, and presentations.
• Coordinate incoming and outgoing documentation, track RFIs, submittals, and drawing revisions, and follow up on approvals.
• Support procurement activities by handling purchase requests, quotations, purchase orders, and delivery records.
• Prepare spreadsheets, trackers, and status reports; monitor deadlines and resolve data inconsistencies.
• Organize project meetings, draft agendas, record minutes, and track action items.

Required profile

• Diploma or degree in Business Administration, Construction Management, Project Management, Engineering Administration, or related field.
• Minimum two years of administrative experience, preferably in construction, engineering, or infrastructure projects.
• Strong organizational, time‑management, and communication skills; ability to work independently and support multiple stakeholders.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with document management or electronic filing systems.
• Familiarity with construction terminology and project documentation processes.