Procurement Assistant (Tier 0, 1 & 2)

About the role

The UNDP Djibouti country office is looking for a Procurement Assistant (grade G5, fixed-term appointment of 1 year, local contract) to report to the Operations Manager. The post has no mobility requirement and sits in the Corporate Operations - Procurement career stream. The assistant ensures accurate, high-quality procurement services, works closely with the Procurement Associate on timelines, quality and compliance with UNDP procurement rules, and collaborates with Operations, programme and project teams, as well as vendors.

Key responsibilities

• Implement sustainable procurement strategies aligned with fairness, integrity and transparency, and ensure full compliance with UNDP rules, regulations, policies and strategies.
• Contribute to mapping the country office procurement business processes.
• Support procurement for the country office, projects and other UN agencies, including inputs to annual procurement plans.
• Help prepare RFQ, ITB or RFP documents and carry out preliminary evaluation of quotations, bids or proposals.
• Prepare purchase orders and contracts, including recurring orders for contracting services, and create vendor and buyer profiles in e-procurement; maintain the unit's filing system.
• Prepare submissions for internal procurement review committees (CAP, RACP and ACP).
• Update supplier rosters and help suppliers submit in Quantum.
• Take part in procurement training for operations and project staff and contribute to knowledge-sharing networks.

Required profile

• Secondary education, or a bachelor's degree in Business Administration (the text is cut off).
• Eligibility depends on the applicant's UNDP/UNCDF/UNV tier: Tier 0 (posts abolished or contracts ended in 2026), Tier 1 (permanent or fixed-term staff), or Tier 2 (temporary staff, PSA contracts, experts and specialists).